Warehouse Storage
Live storage occupancy from the approved physical position list. Select Ready for Collection pallets below to capture collection proof and sign them off together.
0
Total storage spaces
0
Spaces used
0
Spaces available
0
Spaces blocked
Zone capacity
| Zone | Total spots | Pallets stored | Used spots | Available spots | Blocked spots |
|---|
Pallets in storage
0 pallet(s) · 0 selected for collection
| Select | Pallet | Zone | Position | Load / booking | Customer | Status |
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Customs Goods
Independent customs register and underbond movements.
Entries approaching deadline
Loading customs ageing…
| Reference | Customer | Lodged | Deadline | Days remaining |
|---|
Bonded goods register
| Reference | Type | Customer | Entry | Customs status | Duty/GST at risk |
|---|
Underbond transfers
| Reference | Destination | Departure | Value at risk | Status |
|---|
Customs reports
Biosecurity Goods
All LCL and FCL goods marked for Biosecurity processing.
FCL Cargo
This FCL view uses the same booking stages and workflow fields as FCL Cargo, filtered to containers with Biosecurity selected.
0 booking(s)
| Container No. | Customer | Size | Workflow | Route Info | Status | ETA |
|---|
LCL Cargo Booking overview
LCL jobs with Biosecurity selected.
0 load(s)
| Load | Customer | Biosecurity bookings | Status totals | Biosecurity workflow | Goods / storage |
|---|
Warehouse Dashboard
Counts below are calculated live from job and Container status and timeline events — nothing here is typed in manually. Click a tile to see the underlying records.
Scan barcode
Air Cargo indicators
General Cargo indicators
Under Customs Bond indicators
Container status
Entries needing attention
Live operational prompts based on each entry’s current stage and scheduled inspection date.
| Action | Number | BAC | Load | Customer | Current status | Inspection date |
|---|
Pallets needing next procedure
Continue each saved pallet through palletising, collection readiness, pickup sign-off, and departure.
| Pallet | Source loads | Customer | BAC / entry | Cartons | Current stage | Next procedure |
|---|
Pallets ready for collection
Select one or more ready pallets, including pallets from different loads or batches, to capture collection proof together.
| Select | Pallet | Warehouse location | Load | Customer | Bulk batch | Cartons | Stage |
|---|
Pallets collected — ready to depart
Driver signatures are recorded. Mark collected pallets departed here when they leave the warehouse.
| Pallet | Warehouse location | Load | Customer | BAC / entry | Cartons | Stage | Action |
|---|
Active customers
| Customer | Active bookings | Active consignments |
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Active bookings
| Load | Customer | Consignments | Cleared | Hold | Ready | Partial Load |
|---|
Active containers
| Container No. | Customer | Size | Workflow | Route Info | Status | ETA |
|---|
LCL Cargo
Booking overview
0 load(s) selected · click a booking to open its full details.
| Load reference | Customer | Invoice stage | Consignments | Cleared | Hold | Ready for collection | Status totals |
|---|
LCL Cargo bookings by status
0 selected — selections remain checked when you change tabs
0 job(s)
| Select | Load | No. | BAC Entry No. | Customer | Receiver | HAWB | Cartons | Disposed weight (kg) | Status |
|---|
Load
Status for this load
Pallet records for this load
Bulk pallets are included in the totals above and stay manageable here after booking selection is cleared. Cartons are shown with their BAC/entry number and can be moved between pallets until collection. Each pallet keeps its owner, linked booking/carton coverage, lifecycle stage, and collection proof.
| Select | Pallet | Warehouse location | Load | Customer | BAC / entry | Cartons | Stage | Proof / action |
|---|
Load-wide status actions
Applies to every consignment in this load at once, instead of clicking through each job — the same one-click-when-it's-done principle as the billing actions above.
Selected jobs — workflow actions
0 selected
Select jobs with the checkboxes below, then apply one valid next action to all of them at once. Hold and disposal outcomes can move to Cleared or Secure; Secure continues through disposal instructions. Disposal itself remains individual because its weight and remaining cartons differ by job.
| No. | BAC Entry No. | Receiver | HAWB | Boxes | Pallet count | Pallet sign-off | Status |
|---|
Ready for Collection — Bulk Sign-off
Bulk pallet batches remain here from Ready for Collection through signed pickup and departure. Individual pallets keep their exact linked jobs and carton coverage; the existing single-job collection path remains separate below. For individual pickups, consignments stay Ready for Collection until all their remaining pallets and cartons are covered.
FCL Cargo
FCL Cargo bookings use the existing Container workflow, documents, exceptions, routing, and billing controls — see "New Intake" to create one.
A container is "New" while it's still sitting at Received, "Completed" once it's Loaded/Dispatched, and "In Progress" for everything in between. Completed and All Bookings are sorted with the most recently arrived container on top, so this stays useful for tracking bookings months from now.
Booking Preview
All containers, including completed bookings
| Container No. | Customer | Size | Workflow | Route Info | Status | ETA |
|---|
Container bookings by status
0 selected — selections remain checked when you change tabs
0 booking(s)
| Select | Container No. | Customer | Size | Workflow | Route Info | Status | ETA |
|---|
Booking summary
Process time — this container
Log finished work here as soon as it's done — recorded on the container's Timeline as a time record. Use "+ Add billable service" below if this work should be charged.
Available before the container arrives or is unpacked.
The workflow this container follows (Unpack/Storage, or Biosecurity Container — Unpack inspection, or Biosecurity Container — Seal intact inspection) is set from "Container workflow", normally at intake. It can be changed later too, from Edit details — if the container has already moved past Received on its current workflow, changing it resets the status back to Received so it isn't stranded on a status the new workflow doesn't have.
Route Info
The three legs of this container's journey — pick up point to warehouse, warehouse unpack to storage/cross dock, and warehouse to the delivery point. Leg status and its date/time are recorded automatically as the container advances through the workflow below; trailer, vehicle, driver and comments can still be filled in manually.
| Leg | Date | Time | From | To | Trailer | Vehicle | Driver | Status | Comment |
|---|
Invoice
| Entry | Service | Detail | Amount |
|---|---|---|---|
| Subtotal (ex GST) | |||
| GST (10%) | |||
| Total (inc GST) | |||
Review the charges above before confirming. Once confirmed this becomes a numbered invoice and the amounts shown are locked in — later rate card changes or new billing entries on this load won't alter it. If something needs fixing, adjust the billing entries on the relevant job first, then come back here.
Use this when Accounts has already assigned the invoice number. It must be unique.
Boxes received
Confirm what's actually arrived against the expected total. If any cartons are missing, the load is tagged "Partial Load" everywhere it's listed, and inspection can't be booked until it's confirmed complete.
Disposal — this job
Kept per job so each consignment's own disposal record can be checked or amended separately — this feeds into the combined disposal charge for the whole load (Section 8.8.2), and doesn't change what's billed to other jobs in the load.
Build pallets one at a time — select which cartons go on Pallet 1, confirm, then start Pallet 2, and so on. Cartons not yet assigned stay listed as unassigned.
0 carton(s) not yet on a pallet
Cartons
| Carton | Status |
|---|
Pallets built
AQIS/biosecurity paperwork is retained in the system for 2 years from receipt, in line with VTC policy. Hard-copy records are kept separately outside this app.
New Intake
LCL cargo type
Manual single intake
Bulk paste intake
Bulk paste creates several consignments in one go under a single load and customer, since a load normally arrives from one customer.
Reports
Weekly activity
Weekly jobs and bookings
Monthly activity
Monthly jobs and bookings
Disposed quantity
Disposal by booking
| Entry | Disposed cartons | Disposal weight (kg) |
|---|
Active jobs and bookings
Active jobs: 0Completed jobs and bookings
Jobs completed: 0Current storage
0 storage records| Source | Reference / Load | Customer | Storage type | Quantity | Location | Stored from | Status |
|---|
Pallet stock on hand
CHEP and SKID pallets by size| Pallet type | Size | In hand | Used | Spare |
|---|
Customer pallets in hand
| Customer | Pallet type | Size | In hand |
|---|
Stock additions audit
| Operational date | Type | Size | Added | Recorded by | Note | Actions |
|---|
Customer pallet database
Incoming, outgoing, and in-hand customer-owned palletsCustomer pallets are separate from VTC CHEP/SKID stock. Incoming and outgoing records are combined with protected Air Cargo and bulk-departure movements.
| Customer | Pallet type | Size | Incoming | Outgoing | In hand |
|---|
Customer pallet movement history
| Date | Customer | Direction | Type | Size | Qty | Reference / source | Recorded by | Notes |
|---|
Automated incoming credits
| Customer | Source | Load | Qty | Date | Recorded by |
|---|
Automated outgoing movements
| Customer | Batch | Load / entries | Movement | Qty | Date | Recorded by |
|---|
Upcoming bookings
Upcoming bookings: 0| Date | Customer | Type | Reference | Status |
|---|
Customer portal preview (read-only)
This is the plain-language view a customer would see if given portal access — no internal statuses, dropdowns or notes. Select a customer to preview.
Live data backups
Verified operational warehouse records onlyBackups contain operational jobs, Containers, warehouse locations, labels, customer account settings, pallet records, rates, and invoices. Staff accounts, usernames, roles, permission groups, passwords, sessions, notifications, and identity audit history are excluded. Only the newest backup is retained.
| Created | File | Size | Records | Verification | Action |
|---|
Settings
Manage commercial rates, staff access, customer portal access, and customer account records from the separate settings pages below.
Rate Card
Maintain Air Cargo, Container, labour, storage, disposal, and custom service rates.
Staff Portal
Create staff accounts, change roles, manage passwords, and review staff access.
Customer Portal
Create customer portal IDs and manage the customer-facing access and email connection.
Customer Account Register
Maintain operational contacts, accounts recipients, payment terms, billing addresses, and account status dates.
Accounting Connections
Keep Xero or MYOB available as optional future accounting connections. No provider is connected now.
Customs Goods
Maintain the broker register, VTC licence, entry ageing defaults, bonded segregation strictness, and optional Customs rate card.
Indicator Preferences
Choose which operational indicators appear on each page for your staff account only.
My Indicator Preferences
These choices apply only to your staff account. Indicators are enabled by default; deactivate any indicators you do not want to see on the selected page.
Indicators on this page
Customs Goods Settings
Entry deadlines and bonded segregation
Customs broker register
Optional Customs rate card
Zone bonded status
Bonded blocks non-bonded stock, Non-bonded blocks underbond stock, and Mixed permits both when strictness is Block.
Accounting Connections
Accounting integration is optional and currently switched off. Confirmed invoice data remains in the warehouse system unless a provider is connected later.
Xero
Not connectedXero is available as a future connection. Connecting it later will require Director approval through Replit’s secure integration flow.
MYOB
Not availableMYOB is retained as a future accounting option, but no supported Replit connection is currently available.
Settings administration
Customer accounts store the billing and automatic-notification email used for matching bookings. Portal IDs remain separate read-only login identities for customer tracking.
User Groups
Staff roles provide baseline access. Assign users to a group to expand their access to additional modules.
View baseline staff roles
- Director: All warehouse and commercial controls, including invoices, rate card, and staff accounts.
- Supervisor: Creates and updates operational bookings, and records completed work without seeing commercial amounts.
- Warehouse Manager: Operational booking control plus customer portal ID management; commercial amounts hidden.
- Warehouse Staff: Creates and updates operational bookings and records completed work; no commercial or deletion controls.
- Warehouse Operator & Forklift Operator: Updates assigned workflows and records completed work; cannot create/change bookings.
- Accounts: Views commercial billing and manages invoices, without warehouse or staff-account access.
Create staff account
Register customer account
Operations emails receive booking and status notifications. Accounts emails receive invoices and credits. The customer name must match the name used on bookings.
Create customer portal ID
Gmail incoming and outgoing email integration
Director-only setup using Google’s server-side OAuth flow. One authorized mailbox receives AutoEntry documents and sends disposal emails. The app requests Gmail read and send access; it does not request compose, modify, or delete access.
Checking Gmail OAuth configuration…
Register this exact HTTPS URI on the Google OAuth web application client.
Gmail incoming and outgoing email integration
Gmail OAuth setup is available only to a Director using their own account. Sign out of this session and sign in as a Director to configure the mailbox; customer portal access can remain with the current role.
Staff Portal
Manage internal staff accounts and permissions. Changes are enforced by the server for every request.
Customer Portal
Manage customer portal IDs and the authenticated mailbox used for customer communications.
Customer Account Register
Register and maintain the operational and accounts details used across booking notifications, invoices, and credits.
Customer account
Rate Card
Choose a service area to manage its rates. Air Cargo and Container pricing are maintained separately.
Air Cargo Rates
Biosecurity inspections, storage, pallet handling, labour, disposal, and custom services.
Container Rates
Container Unpack / Storage and Container Biosecurity service rates.
Air Cargo Rate Card
Director-only. Accounts flagged these rates may be reviewed, so they're editable here rather than fixed in code — changes apply immediately to new billing entries and to inspection fees for the current day.
Biosecurity inspections (priced by the day's total count)
| Inspections that day | Rate per inspection |
|---|
Storage, pallet handling, labour & disposal
Custom rate items
Add any billable service that isn't in the standard rate card above. Once added, it appears as an option in "+ Add billable service" on every job, priced the same way as the built-in services.
| Customer | Service | Priced by | Rate ($) |
|---|
Customer-based ratesheets
Select a customer and create a copy of the full standard Air Cargo ratesheet. Every rate can then be changed for that customer. Once saved, this customer ratesheet is used for all future invoice pricing for that customer.
Container Rate Card
Container pricing is separated by workflow. Changes apply to new billing entries immediately.
Container Unpack / Storage Rate Card
Used for containers on the Unpack/Storage workflow. Rates are editable the same way as the Air Cargo rate card above — changes apply to new billing entries immediately.
| ID | Service | Category | Unit | Rate ($) | Fuel Applies | Approval | Notes |
|---|
Container Biosecurity Rate Card
Used for containers on the Biosecurity Container workflow. Items marked "Approval" (Deep Burial, Debarking) need sign-off before use rather than being standard self-serve rates.
| ID | Service | Category | Unit | Rate ($) | Fuel Applies | Approval | Notes |
|---|
Customer-based Container ratesheets
Select a customer and copy both current standard Container ratesheets. The copied Unpack / Storage and Biosecurity rates can then be changed independently for that customer and are used for future Container billing entries.